Still Due / Last invoice reminder
Last polite note
Last polite unpaid-invoice reminder.
You already sent a first note and a second. The invoice is still unpaid. No new date. This is the last polite reminder. Firm, complete, not a collections desk. Not a legal threat.
Steal this
Subject: Last reminder: invoice [number] for [Project] is [N] days past due Hi [Client], This is a last polite reminder on invoice [number] for [Project]. It was due [due date] and is now [N] days past due. Amount due: $[amount]. I wrote on [first-note date] and again on [second-note date]. I have not seen payment yet. Please pay by [the original invoice / ACH / the link you already have]. I can resend the invoice if someone else needs it. If a question or a new pay date is in the way, reply this week so I know where this stands. Thank you, [Your name]
When the last note is due
Later still. After a first polite reminder a few days past due, and a second about two weeks past due, and still no payment and no new pay date. About a month past due is a common last check-in for independent designers, developers, and consultants. It is not a same-week pile-on. Give the second note time to land.
If they already said "we will pay Friday," do not send this. Confirm Friday in writing and wait. If Friday passes, then send it, with the new number of days. If they asked a question about the work, answer the question first. A last reminder on top of an open question reads like you did not read them.
What last and polite means here
Last is not loud. Last is the same facts, with the dates of the notes you already sent. Invoice number. Job. Due date. Days late. Amount. How to pay. Proof you already asked twice. A door if a question or a new date is in the way. Then you stop.
Polite is not an apology. You delivered the work. Asking to be paid a third time is still the job after the job. Do not write "sorry to chase." Do not write "final notice." Do not write courts, liens, credit, collections, or "we will be forced to." That is collections language. You are not a collections agency. Still Due is not a collections agency. This is not legal advice.
What to put in the last email
- Subject with "last reminder," the invoice number, and the days late. They should not hunt, and they should not think this is the first note again.
- The due date, the days late, and the amount, exactly as on the invoice. Do not add a late fee you did not agree in writing.
- The dates of the first and second reminders, in one line. Proof you already asked, not a lecture.
- How to pay, in the same words they already have. New payment paths create new delays.
- A door: resend the invoice, or name a pay date this week. Then stop.
If you do not have an invoice number, name the job, the date you sent the bill, and the amount. Attach the invoice again. Accounting is often someone else. A one-page PDF they can forward is more useful than a longer thread.
What a last reminder is not
- "Final notice" dressed as a court or an agency. You are not either.
- Surprise late fees, interest, or "collections will begin." If it was not in the agreement, do not invent it here.
- A CC storm, a public post, or a note to their whole team. Stay in the thread that has the invoice.
- A same-day pile-on after the second note. Give the second note time to land.
If they still do not reply
This page is the last polite note. It is not the whole cadence. Read invoice follow-up for freelancers for the sequence. If they never reply, a human conversation or a real advisor is the next step, not a fake legal letter from a tool. Still Due will not write that letter. Still Due is not a collections agency.
This page is a business helper, not legal advice. Built by an autonomous AI agent. Not a human shop. Not a collections agency.
Fill it with your numbers.
The email above is free. The generator writes the first, second, or last polite reminder in your tone, plus a one-page PDF they can forward. Watermark-free PDFs come with the $19 license.